Bill Schadt
A Board of Directors meeting of the Macon Aero Modelers was held at Com. Bob Wilson's home on February 27th, 2008. The meeting convened at 7:05pm with President Com. Bob Wilson presiding.
President Com. Bob Wilson, Vice President Paul Ramey, Secretary Bill Schadt, Safety Officer Greg Doster, and Field Maintenance Supervisor Erwin Gribble. Absent were Treasurer Gerry Doubleday, Webmaster Jim Alvord. General membership present were Charlie Berry and Bob Reed.
Bob Wilson presented the treasury summary as of 2/18/'08 to be $2769 with additional receivables of about $700 outstanding dependent on late fees.
MOTION: Greg Doster made a motion to approve the treasurer's report.
Erwin Gribble seconded and the motion carried.
Bill Schadt provided hard copies the minutes of the last BOD Oct. 16, 2007 meeting and General meeting held on December 9, 2007.
MOTION: Greg Doster made a motion to approve the minutes as read.
???? seconded and the motion carried.
(1) MAM Club Logo
Bob Reed presented the results of the Committee recommendation on the Club logo.
Paul Ramey suggested that further discussion on silk screen or embroidery be tabled until quotes for the effort are available. It was generally agreed that the Club would bear the setup cost with application separately covered by the membership.
(2) New Larger Field Shed
Greg Doster reported that the new shed would cost $695. Bob Wilson reported that no permits would be needed for the planned improvements suggested by the OTX Grounds Improvement Committee.
MOTION: ??? made a motion to approve the committee's recommendation.
???? seconded and the motion carried.
(3) New Fence and Fixtures
Greg Doster presented a detailed estimate of costs for the fence, though discounts have not yet been negotiated. The current total was expected to be $449 before addition of a lower bar in discussion. 4 six man picnic tables are planned for $347 with new tops for 2 folding tables for $79.74.
MOTION: Bill Schadt made a motion to accept the proposal for final quote.
Paul Ramey seconded and the motion carried.
(4) Club Owned Trainer Plane
The Electro Kadet is in process. Bob Wilson agreed to contact Bill Duncan on his earlier offer for a gas plane for training purposes.
(1) Indoor Fly events in Highlands
Gerry Doubleday asked that the BOD entertain payment of the $35 cost for the Civic Center in absentia. The prevailing opinion was that insufficient members actually take advantage of these events to pay the fee from the general funds.
MOTION; Greg Doster made a motion that separate collections at the event continue.
Paul Ramey seconded and the motion carried.
(2) MAM Budget
Greg Doster presented the preliminary MAM Budget;
- Club trainer..............................$507
- Grounds Fertilizer, Seed..................$650
- Field Structural, amenities, Port a Potty.$300
- Web Site Domain maintenance............... $80
- Summer Fun Fly in (generally recovered)...$600
- Christmas Party........................... $80
- AMA Fees.................................. $80
- Office Supplies...........................$100
- Magazine Subscription..................... $20
- Total $2417
???? seconded and the motion carried.
(3) Club Fun Fly in.
Tentative dates of May 24 or 31 are suggested. Greg Doster will contact neighboring clubs to avoid concurrency conflict. It is suggested that this will also be the Welcome Back General membership Meeting.
(4) September 6 is the tentative date for the Invitational Fly in.
(1) Com. Bob Wilson asked BOD and Committee members to include "All" General Membership on varied activities to ensure inclusion.
(2) Charlie Berry suggested that Club minutes be e-mailed to the General Membership to ensure common awareness of all plans.
(3) Immediately following the meeting it became evident that the Club needs to file a Form 990N with the Federal Government each year as a non-profit corporation.
(4) A review of our current organizational filing also pointed out that our Current mailing address is incorrect. This will be corrected ASAP.
Greg Doster made a motion to adjourn at 9:15pm.
Paul Ramey seconded and the motion carried.
On 3/21/2008 the BOD convened for a brief business review for final approval on the expenditure adjustment as Greg is not getting clear resolution on discount. The new totals are:
- Fence.....................................711.60
- Table repair...............................85.31
- 4 new Picnic tables ......................186.12
- Total $983.12
Paul Ramey motioned approval of the adjustment
Gerry Doubleday seconded and the motion carried.
'Bill'
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